Bid intake form to tracker
A form that logs each new opportunity straight into your tracker.
State and Local Bid Desk
State and Local Bid Desk
Nicole Thompson · State and Local Bid Desk
A bid and renewal tracker, a form that logs each new opportunity, and a morning digest of new public solicitations.
Book a 20 minute call
What it is like right now
“Small US vendors run their bids out of an email inbox and a spreadsheet. A missed due date, a Q and A cut-off or a renewal window costs them a contract worth many times what they would pay to track it.”
That is how the owners I work with describe it, almost word for word. Not a reporting problem — a missed-date problem. The contract is won or lost on whether anybody saw the date in time.
The vendors I work with say it best:
“We can do the work and submit a strong bid. The hard part is finding the opportunity early enough to put that bid together. If we see the deadline too late, our qualifications never get considered.”
“Every opportunity has a different set of dates: questions, addenda, submission, and sometimes a site visit. When you’re running the business and preparing the proposal, one missed date can take you out of the running.”
“Winning a contract is only part of the job. We also need to stay ahead of renewals and rebids. I want enough notice to make a decision and prepare, instead of finding out when the deadline is already on top of us.”
What I do about it
A form that logs each new opportunity straight into your tracker.
Every bid and renewal window on one board, so nothing slips.
New public solicitations in your inbox each morning.
$900 a month covers all three.
How it works
What this looks like once it is running.
Sample entries, not a client account. The dates are worked out from today whenever the page loads, so the example never goes stale.
2 upcoming dates to watch
You’ll know what needs attention next, when it’s due, and where each opportunity stands.
Who I am
I build bid and renewal trackers for small vendors who sell to state, county, city and school-district government.
I watched small vendors lose contracts to a due date they never saw coming, and I wanted that to stop.
What this can mean for you: fewer deadlines buried in email, a clear next action for each bid and renewal, and more time to prepare. I’ll build your intake form and chase board to keep submission dates, question cutoffs, and renewal windows in view, then send a morning digest of new public solicitations that match your business.
Start here
Twenty minutes is enough to see whether this will help you. If it will not, I will say so on the call.
Book a 20 minute callOr write to info@stateandlocalbiddesk.com. I answer emails myself.